Shamala Ramachandran

  • Receptionist, Admin and Accounts Assistant
  • Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia
  • Dec 17, 2020
Full time Admin-Clerical

Personal Summary

I am a mature, positive and hardworking individual who always strives to achieve the highest
standard possible, at any given task. I enjoy learning new thing and can work under minimal

Work Experience

Receptionist, Admin and Accounts Assistant
Oct 2019 - Dec 2020 Mi Nest Development Sdn Bhd

Position: Receptionist, Admin and Accounts Assistant
Duration: October 2019 - December 2020 (1 Year and 2 month)
Salary: RM2,500
Position Level: Junior Executive
Job Duties and Responsibilities: -
* Received documents from lawyer office
* Handling incoming calls and email enquiries
* Parcels and documents from various sources and distributing to staff.
* Filling documents and maintain the filing system
* Key in purchaser summary in PCL, System & Portal
* Key in purchaser details in KPKT system three month once
* To maintain the database of potential purchasers and ensure it is correct and up to date at all
* Photocopy and scanning purchaser documents and save in server
* Checking the purchaser documents
* Preparing weekly report
* Issue Official Receipt to purchaser
* Assist to account department
* Prepare payment voucher
* Photostat cheque and documents
* Key payment summary in system and prepare cover letter
* Checking Loan agreement and Stamp Duty
* Key in summary of accounts details
* Assist to side paper work (Letters & Memos)
* Monthly prepare summary record of concrete (side work)
* Order and maintain stationery and equipment

* Every week once I went to sales gallery to do sales.

* Explain to customer overall block details.

Admin, Accounts Assistant, Receptionist & Human Resource
Jan 2017 - Sep 2019 IBDC (MALAYSIA) SDN BHD

Salary: RM2,000
Position Level: Senior Executive
Job Duties and Responsibilities

• Handling incoming calls and reply received emails
• Registering new visitors into the Visitor Record Book.
• Accepting parcels and documents from various sources and distributing them to the designated people.
• Prepare Invoices, payment vouchers, petty cash vouchers, cash book(cheques) and cheques, petty cash book on monthly basis.
• Maintain the petty cash and ensure accurate recording of all petty cash expenditure
• Doing a filling & record all documents.
• Prepare attendance sheet every day.
• Purchase pantry items and stationery for office staff on monthly basis.
• Prepare monthly summary for received and pending payment.
• Post tax invoices and payment to government bodies as required by management.
• Visit LHDN, KWSP & DBKL when needed.
• Perform HR duties such as recruitment plan.
• Involve in advertising job posting in Job Street when needed.
• Liaise with suppliers (Phone line, IT, Air Cond) regarding maintenance of office.
• Assist to create email id & password (Rapid Cloud) and attendance system for new staff.
• Monthly follow-up payments with clients.
• Involve in banking -in cheques behalf of the company and office staff as required.
• Key in received payment in the system on monthly basis.
• Handling petty cash.
• Prepare monthly payroll and salary statement for staffs.
• Preparing or updating employment records related to hiring, transferring, promoting, and terminating.
• Ensuring new hire paperwork is completed and processed
• Overseeing hiring process which include coordinating job posts, reviewing resumes, and performing reference checks.
• Informing job applicants of job duties, responsibilities, benefits, schedule, working
conditions, promotion and opportunities.
• Arrange and coordinate meetings and events
• Write and distribute email, correspondence memos, letters, faxes and forms
• Managing the day-to-day operations of the office
• Handle HR Administration functions including leave matters, medical matters, insurance
matters, claims, personal file management and preparation of HR related letters.

4) Industry: Mi Nest Development Sdn Bhd

Tutor / Admin
Mar 2016 - Sep 2016 Era Tuition Centre

Salary: RM800
Job Duties and Responsibilities: -

• Teaching to Form 1 & Form 2 students, the subject is Maths and English.
• Prepare questions for students and do students daily records.

3) Industry: IBDC (Malaysia) Sdn Bhd

Customer Service
Jan 2011 - Jun 2011 Mines Marketing Sdn Bhd

Salary: RM1,000
Job Duties and Responsibilities: -

• Serves customers by providing product and service information resolving product and service problems.
• Attracts potential customers by answering product and service questions suggesting
information about other products and services.
• Maintains customer records by updating account information.
2) Industry: Era Tuition Centre


Diploma in Business Management
Jan 2014 - Jan 2015 Premier Institute (College)
Jan 2008 - Dec 2010 Primary School

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