Thilagavathy a/p Velayutham

  • HR Executive/Project Coordinator/Management Fields/Procurement
  • Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia
  • Aug 07, 2020
Full time Management

Personal Summary

Top Skills
- Presentation & Typing Skills
- Able in Computer skills as like Microsoft office (words, power point, excel, internet).
- ASAP System (Data Entry) & ERP System (Planning), SCM/SRM System (ZTE Portal)
- Email, Social Media, and Blogging.
- Team spirit.
- Organizational & Management skills.
- Spreadsheets & Database (Data analytics, Excel, SPSS, Statistics)
Personal Strength

1. Teamwork -
Ø Able to work with a big team of workers to achieve company's objective and give my full commitments.
This experience can help me to understand my subordinates well and able to coop up with them to let the
task given to me done perfectly.

2. Internal/External communication -
Ø Able to liaise with internal and external people. Always practices communicating verbally
transferring in to email communication so that whatever instructions are understood clearly to avoid and
communication breakdown.

3. Professionalism -
Ø Always practice professionalism in handling matters related to work and personal affairs. Never make
things getting trouble with my personal matters. Always follow the rules and regulations at work place.

4. Other strengths -
Ø Eager to learn new things, Independent, fast learner, responsible, friendly, tolerant and hardworking
person. I am also actively involved in events and activities throughout the study period.

Ø Strong analytical and helping skills, keeping myself calm in the situation of conflict.

Ø Remarkable patience and motivational skills. (love to motivate myself in any hard situation)

Work Experience

HR & Administration Executive
Nov 2019 - Apr 2020 Offgamers Sdn Bhd

1. Organisation administration
- Assisting with day to day operations of the HR functions and duties.
- Providing clerical and administrative support.
-Compiling and updating employee records (hard and soft copies)
- Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc)
-Coordinate HR projects (meetings, training, surveys etc) and take minutes
-Deal with employee requests regarding human resources issues, rules, and regulations
2. Payroll management
- QTMS, Qpay & Eleave {HR2000 SOFTWARES}
-Assist in payroll preparation by providing relevant data (absences, bonus, leaves, etc)
3. Recruitment
- Posting job openings, gathering information on new applicants, contacting references, and informing
employees of their hiring status. -Coordinate communication with candidates and schedule interviews
-Conduct initial orientation to newly hired employees
-Assist our recruiters to source candidates and update our database
4. Others ad-hoc assignments.

Project Admin Executive
Feb 2019 - Aug 2019 Privatel Sdn Bhd

Description: Im as project administrator, im assisted with project management duties such as
overseeing and performing administrative functions concerned with a project.
- Utilized Microsoft Excel and/or other query tools to extract, organize, analyze, and report data in a
manner that is useful and relevant for making business decisions.
- Consistently responded to clients inquiries/complaints in a timely manner.
- Communicated with functional leads and managers to compile weekly and monthly project progress
- Implemented and enforced communication protocols and matrices for distribution of project
- Maintained an efficient and orderly manual and electronic filing system.
- Planed, organized, and implemented systems for efficient project document processing, including
design documentation, vendor submittals and the project filing system
- Identifies process improvement initiatives and supports the implementation of those initiatives
Assisted the Project Engineer in the execution of classification and document control requirements
- Coordinated all project turnover and close-out activities by collection data from project manager.
- Communicated with project team members and supplier contacts to resolve daily administrative
problems associated with project engineering function
- Served as a liaison between the project and the Records Management Organization.

Project Coordinator
Aug 2017 - Jan 2019 Tinnovatik Sdn Bhd

Description: As project coordinator, I am incharge of scheduling regular meetings and recording
decisions (e.g. assigned tasks and next steps), breaking projects into doable tasks and setting time
frames and then creating and updating work flows to our project managements. I will work with a team of project managers, so good communication and collaboration skills are applied. I will help my project team
to ensure our projects meet quality standards and are completed on time and within budget. The kind of
daily updates to project manager is status of project (sites), achieve the target/ payments by work with invoicing team, preparing tracker related to settlements, analyze out the pending issues & delay work task and so on.

- Create and update work flows & conduct risk analyses to project manager/ director.
- Prepare and provide documentation to internal teams and vendors/ client.
- Retrieve necessary information (e.g. user/client requirements and relevant case studies)
- Invoice/ monitor the status of claims to clients by using their SCM portal for settlements/ claims purpose.
- Coordinate project management activities, resources, equipment and information.
- Liaise with clients to identify and define requirements, scope and objectives.
- Assign tasks to internal teams and assist with schedule management.
- Make sure that clients' needs are met as projects evolve.
- Oversee project procurement management.
- Monitor project progress and handle any issues that arise.
- Act as the point of contact and communicate project status to all participants.
- Work with the Project Manager to eliminate blockers.
- Issue all appropriate legal paperwork (e.g. contracts and terms of agreement).
- Create and maintain comprehensive project documentation, plans and reports.
- Ensure standards and requirements are met through conducting quality assurance tests.

Planner - Production

Description: As planner, I am in charge of organize documents such as purchase orders from customers and deal with it. Most task is involve to keeping and updating records and information, as well
as coordinating purchasing and co-workers with production lines. In the same time, as planner need to monitoring the material incoming and status of items at production. As planner need to make sure product
ship to customer on time as commit. Then, the system we using here is ERP system, and the normal
manual work to do is preparing list of sales backlog to identify the incoming orders, updating part status,
prepare schedule creating new job orders, prepare shipment list, and documentation as well.


Diploma in Business Administration - Business Administration
Jun 2013 - Apr 2016 Ungku Omar Polytechnic

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