Patima soosy

  • Special Needs Teacher
  • Kuala Lumpur, 51000, MY
  • Mar 18, 2021
Full time Admin-Clerical

Personal Summary

I have a clear, logical mind with a practical approach to problem solving and a drive to see things through to
completion. My main strengths are adaptability, dependability and the determination to get a job done as proven
by my varied work experiences. I try to learn something new from every experience because I believe there is
always room for self-improvement both personally and professionally. Fluent and can communicate and write in
2 different languages English and Malay. I am not afraid of any challenges put on my path. If given the opportunity
I will be able to contribute my very best of efforts in any given situation. I am a flexible, geographically mobile
and have an insatiable appetite for work which I belief are the requisites for any candidate.

Work Experience

Special Needs Teacher
Jan 2019 - Dec 2021 IMPIAN


Work Description:
• Handling autism and special need children.
• Teaching and tutoring (e.g. simple maths and shapes, communications skills)
• Teaching vocational skills (e.g. baking, tailoring, arts etc.)
• Preparing lesson plan/ teaching worksheets
• Organize and manage student outdoor activities. E.g. managing schedules for therapies,
• Handling inquiries and incoming work requests
• Receiving, sorting and responding incoming calls/mails
• Maintaining filing systems

Receptionist cum Admin Assistant
Jan 2018 - Jan 2019 HATCHING CENTER


Work Description:
• Answer, screen and forward incoming phone calls
• Monitoring and ordering inventory of office supplies
• Handling autism and special need childrens.
• Student enrollement which involves liasing with parents, head of school and psychologist
• Organize and manage student activities. E.g. managing schedules for therapies, etc.
• Handling inquiries and incoming work requests
• Receiving, sorting and responding incoming mail
• Managing petty cash
• Implement and monitor programs as directed by management, and see the programs
through to completion
• Maintaining filing systems

Junior Secretary to the President & CEO (Exam Unit)
Jan 2012 - Jan 2014 International of Music College


Work Description:
• Coordinate and work together with the faculty, lectures, depatment mananger & course
leaders for the student assigment & submissinon of course work and disbursment.
• Organize and print out weekly assigment/ project and exam paper for students for each
week and disburse it to class in the beginning of the semester.
• Engage with Lectures and procument/finance team for re-sit classes and exams
• Propose rescheduling / restructuring / repayment arrangement
• Provide secretarial duties for the President & Ceo in arranging appoinment with external
• Prepare letter of offenses for students whom plagarized during exam and In - Class
• Engage with parents to analyse student issues/problems and make recommendations
in line with the college priorities and rules.
• Liase with system support depatment for room arrangement for Exams and ensure all
the music equipment are in place and the tables all are arranged according to the sittings
• Safe keeping of all exam Material/ Assignment

Team Assistant to Vice President
Jan 2007 - Jan 2009 Siemens Malaysia Sdn Bhd
  • Executive

    Work Description:
    • Provide adminstrative support and secretarial duties and liase with department
    secretar regards to claim and other related issue
    • Maintains office supplies inventory by checking and coordinating with the purchase
    order department and to upkeep inventory record for office stationeries, gift and pantry items.
    • Assisting on Nexus Claims systmems - claimed for travel claim after business trip and liasing with accounts department regards to claimed tranfer.
    • Arangge flight booking with Mayflowers upon request /Itenary and Hotel booking.
    • Arranging refreshment for the external & Internal meeting.
    • Liase with headquaters receptions and decpatch for incoming and outgoing letters.
    • Send letter of invitaiton for external clients example for (FN-1) for clients via fax and follow up with phone calls to the respective secretary.
    • Maintains department schedule by maintaining calendars for department personnel;
    arranging meetings, conferences, teleconferences, and travel.
    • Completes requests by greeting customers, in person or on the telephone; answering
    or referring inquiries.
    • Maintains customer confidence and protects operations by keeping information
    • Provides historical reference by utilizing filing and retrieval systems.
    • Contributes to team effort by accomplishing related results as needed.
Adminstration Coordinator
Jan 2006 - Jan 2007 Ingersoll Rand Sdn Bhd


Work Description:
• Greet and welcome guests as soon as they arrive at the office and direct visitors to the appropriate person and office
• Answer, screen and forward incoming phone calls
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
• Provide basic and accurate information in-person and via phone/email
• Receive, sort and distribute daily mail/deliveries
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
• Order front office supplies and keep inventory of stock
• Update calendars and schedule meetings
• Arrange travel and accommodations, and prepare vouchers
• Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing
• Liaise with external contractors in regards to any electrical or electronic equipment
which are faulty or need to be repair/replace.
• Attend to Contractors quote/ billing if there is leakage, door, cabinet or painting/
varnishing if needed to be done.
• Arranging refreshment for the meeting and office functions.

Human Resources Clerk
Jan 2002 - Jan 2006 Utusan Printcorp Sdn Bhd


Work Description:
Receptionist Job duties:
• Answer, screen and forward incoming phone calls, ensure reception area is tidy and presentable, with all necessary stationery, provide basic and accurate information in-
person and via phone/email

Human Resource Clerk Job duties:
• To prepare quarantee letter for staff admitted in the hospitals and Liase with medical
Institutations Hospital Officer for room admission and ensure the rooms are allocated
according with the staff grades.
• To process relevant letters and document requested by Insurance Company for
medical claims.
• To prepare punch card for management and staff and upkeep record of late coming.
• To keep inventory of company uniform for production department and liase with external tailors for new yearly uniforms for staffs.
• To upkeep of leave & medical records for management and staff and to ensure all leave
forms are filled and recordes down in inventory list accordingly.
• To bring our foreigns staff to govements clinics also liase with the govement office
regards to medical leaves and meadicines.

Jan 2001 - Jan 2002 Hotel EQ, Bangi


Work Description:
• Answering phone calls and giving wake up call for guests.
• Includes making ticket reservation for guest and to organize and coordinated
personal/group tour with tour agent.
• To provide basic and extensive information to hotel guest on places of visit and tourism.
• To attend to any complaints from guest and coordinate with relevant department.
• Making photocopies and laminating for guest when required.


Higher Diploma in Secretarial - Secretarial
Jan 1997 - Jan 1998 Stamford College
Higher diploma in secretarial
Jan 1991 - Jan 1995 International College of Music

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