Administrative Executive

  • Veritas University College
  • VSQ2 Pj, Pjs 52, Petaling Jaya, Selangor, Malaysia
  • Nov 17, 2021
Full time Education

Job Description

STUDENT ADMISSION AND RECORD · Provide efficient, high quality service to fill requests for academic records of current students, alumni · Work with Admission department to process verification/enrolment · Primary daily data entry in ASTRA, students’ database · Troubleshoot ASTRA issues in academic process and work with IT team to solve the issues SUPPORT EXAMINATION DEPARTMENT · Organising and ensuring the examination flow, examination materials and question papers are well prepared and maintained · Responsible for ensuring that examination question papers received from the schools accordance with standard template · Process students results for exam board and senate endorsement GENERAL RESPONSIBILITIES · To assist in issuing EPF letters and follow-up on status of EPF submission by students, · Process PTPTN applications · Liaise with the Finance Department on student payment issues · Updating finance ageing on EPF status · Compile statistics and sources of information relating to student enrolment · Prepare letters/documents related to new programmes for MQA, follow-up on new programmes/feedback with MQA · Deliver the MQA-01 and MQA-02 relevant documentation to the respective desk officer at MQA. · Maintain and file the MQA-01 and MQA-02 submission forms and relevant documentation for VUC’s record. · Compile the documentation required according to designated categories for the respective programmes’ FA visit. · Provide administrative support in all inspections or units by MOHE, MQA or other government office. · Take meeting minutes as and when required · Ensure systematic filing all official correspondence.

Job Requirements

A recognized degree in related discipline. · At least 3 years of working experience in higher education. · Excellent communication skills, both written and spoken. · Strong interpersonal skills are essential in the dealings with government agencies. · Experience working in a busy and demanding environment. · Able to work independently and against tight deadlines.

Additional Information

Other tasks as assigned by line manager

Skill Level

Executive